Track, plan, manage, and design better UX using Notion as your UX Operating System.

UX Operator is the complete operating system to plan, research, design, and manage every UX detail, all from one digital place. It covers every stage of the design process, including:

✓ Projects & tasks
✓ Research & feedback
✓ User testing, KPI's & research
✓ Components, design tokens, wireframes
✓ Style guides, prototypes, and high-fidelity

UX Operator 101

Whether you’re running usability tests, refining your design system, or tracking KPIs, it’s all here.

• Organize projects, sprints, and tasks with structure and flow
• Plan user research and document insights effortlessly
• Run usability tests and heuristic evaluations with guided templates
• Manage style guides, design tokens, and components in one system
• Track design KPIs and improvement logs over time
• Manage wireframes, prototypes, and hi-fi designs

Watch what Breno says about UX Operator:

Why Choose UX Operator?

Most UX tools are either too scattered or too specialized, forcing you to juggle between spreadsheets, whiteboards, and docs just to stay on track.

UX Operator brings everything together in one streamlined Notion workspace, built specifically for UX professionals.

From research and testing to design systems and KPIs, UX Operator covers the entire design workflow with clarity and structure.

No bloated features. No recurring fees.

Just a single lifetime system that helps you move faster and stay organized.

Perfect for UX designers, researchers, and product teams who want to simplify their process and focus on what truly matters: creating better user experiences.

Watch what Dave says about UX Operator:

Who Is UX Operator For?

UX Operator is built for UX Designers, Solopreneurs, and Product Teams who want a fully connected workspace to manage their entire UX workflow without the noise.

Whether you’re running solo or collaborating with a team, UX Operator helps you plan smarter, design with clarity, and manage every detail, from research and testing to style guides and hi-fi designs.

It’s perfect for anyone building thoughtful user experiences and looking to stay organized, efficient, and focused in one place.

Watch what Heriberto says about UX Operator:

How Does UX Operator Work?

UX Operator follows a fully connected and structured workflow that supports every stage of the UX process—all within a single, intuitive Notion system.

From research and planning to testing and high-fidelity design, each step is seamlessly linked to help you work with clarity and confidence.

✓ Plan and Organize

• Start by setting clear goals and structuring your projects. Break work into sprints and tasks using pre-built templates designed to support fast, focused execution.

✓ Research and Analyze

• Capture and organize insights from interviews, surveys, and competitive analysis.
  Dedicated research databases help you identify real user needs and opportunities for meaningful design.

✓ Test and Validate

• Run usability tests, first-click tests, and heuristic evaluations with guided templates.
  Track feedback, log observations, and turn results into actionable improvements.

✓ Design and Systemize

• Manage your design work in one place, from wireframes and prototypes to style guides, components, and design tokens. Keep everything consistent with version tracking and reusable assets.

✓ Measure and Iterate

• Monitor key UX metrics using built-in KPI logs and feedback records. Identify patterns, track progress, and make informed decisions with a continuous improvement loop.
  

What's inside?

UX Operator comes with 15 dedicated workspaces.

Here’s a closer look at 12 of them in action:

Dashboard

The command center for your UX.

Quickly access key actions, stay aligned with today’s and this week’s priorities, review pinned items, and track recent changes.

Projects & Tasks

Stay on top of every project and task in one place.

See which projects are due soon or active, track overdue items, and review progress on a clear timeline.

Break down complex work into manageable pieces and sort tasks by status or type so nothing slips through the cracks.

Sprint Tracker

Plan, run, and track sprints with clarity.
Create Google or HCD Sprints in one click, view the full timeline, and manage sprint tasks on a calendar.
Break everything down by status and priority so your team always knows what to focus on next.

KPI Tracker

Get a clear picture of how your product is performing.
See a snapshot of key KPIs, track weekly progress with line charts, and compare results against goals.
Dive deeper with status ratios, breakdowns, and category views so you can measure what matters and act on real insights.

Research Hub

Organize all your research in one place.

Get a quick overview of active and upcoming studies, follow timelines at a glance, and pin the most important research.

Capture key insights, compare findings, and break down research by type or topic so you always move forward with evidence, not guesswork.

Feedback Hub

Turn raw feedback into actionable improvements.

See an overview of recent, important, and pinned feedback, then dive deeper with additional context and calendar views.

Break down responses by source, type, or priority so nothing gets lost.

Plus, there’s a dedicated section where you can view the design foundations and assets connected to each piece of feedback, enabling you to manage feedback in a living design context ↓

Usability Test Hub

Run, track, and manage usability tests with ease.

Start quickly with ready-made test templates, see all active and upcoming tests at a glance, and pin the ones that matter most.

Capture detailed notes, map everything on a test calendar, and break tests down by type, priority, or progress so your test always stays organized and actionable.

Style Guide Manager

Keep your product styles consistent and easy to manage.

Get a clear overview of recently updated and ongoing style guides, break them down by platform, mode, or purpose.

Track every change with version histories so your team always designs with the latest rules in mind.

Component Manager

Build with components you can trust.

Stay on top of what’s new and in progress, and instantly access the pieces you use most.

Every update is logged with version histories, giving your team a single source of truth for consistent, reusable design.

Design Token Manager

Bring structure and consistency to every design detail with design tokens.

With sections organized by multiple criteria, your team can easily find and apply the right tokens to keep products visually aligned and scalable.

If you just select each of the design token elements(like background, secondary, and hovered), the design tokens are automatically generated.

Wireframe Manager

Bring clarity to early design exploration.

See recently updated and ongoing wireframes in one place, break them down by project or prototype, and pin the layouts you use most.

Track every iteration with version histories so your team can move forward with a clear record of design progress.

High-Fidelity Design Manager

Bring polish and precision to your final designs.

See recently updated and ongoing high-fidelity work at a glance, organize them by project or status, and pin the layouts you rely on most.

Track progress with detailed version histories so every iteration is documented and your team always designs with confidence.

Watch what Vulcan says about UX Operator:

Frequently Asked Questions

Who is UX Operator for?
This template is for UX designers, solopreneurs, and product teams who want to manage the full UX process in one place. Successful UX work requires structured research, clear documentation, and smooth collaboration. Without UX Operator this process can become messy, and worse you risk losing track of the insights and decisions that matter.

What is Notion?
Notion is a free-to-use all-in-one workspace where you can think, write, and plan. Capture ideas, manage projects, or even run an entire business — all your way. UX Operator is built inside Notion because it provides the perfect foundation to organize the complex workflows of UX design. It’s easy to use and quick to set up, even with no prior Notion experience.

Do I need to be on a paid Notion plan to use this?
Not at all. All features of UX Operator work on the free Notion plan.

What happens after I purchase?
You’ll be redirected to a Notion page containing the UX Operator template. From there, you can duplicate it into your own workspace.

Can I make changes to this template?
Absolutely. Templates are meant to be adapted to your workflow. Once duplicated, you can and should customize it freely.

Is this really worth $199?
If you tried to design and build a complete UX management system yourself, you’d spend countless hours. UX Operator saves you all that time by giving you a ready-to-use, field-tested system.

Who are you?
I’m Wayden, a UX designer and Notion creator. With years of experience in UX and product building, I’ve seen what works and what doesn’t. UX Operator is the result of refining those lessons into one powerful system.

Is my payment information secure?
Yes. Payments are processed through Gumroad using Stripe and PayPal. Your information is 100% secure.

Can I share this with anyone else?
No. UX Operator has a private license. If someone else would like access, please direct them to this page.

Can I be your affiliate?
Sure! You can sign up as an affiliate here.

What if I have other questions?
Feel free to email me at heywayden@gmail.com and I’ll be happy to help.